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Maintenance is essential

It’s no secret that many surveillance installations often fall short after the initial installation and signoff is done. Cameras move, trees grow, circumstances and environments change, and there is normal wear and tear, dust on the lenses, etc to take care of. Strangely, not all customers budget for, or even want to have an SLA or maintenance plan to take care of their surveillance installation after the initial work is done.

Understanding that there is still more to be done after the installation, Hi-Tech Security Solutions asked what the optimal solution is, what should it cost and what should be part of a maintenance plan and a long-term SLA.

Hi-Tech Security Solutions: Is it common for your clients to take a maintenance contract or SLA when you do large installations? Do you recommend this as part of the solution you sell to them?

Cedric Greeves, sales leader: Tyco Integrated Fire & Security South Africa: We are finding more clients take a longer-term view on their investment in security and fire protection systems, and they are maximising that investment by properly maintaining their systems.

We recommend maintenance in order to extend the lifespan of the system as well as keep it working at optimal performance levels. This optimisation is achieved through a combination of planned/preventative maintenance as well as emergency repairs when things go wrong in order to ensure maximum uptime of the system.

We are also seeing a growing trend towards quality and safety standards that demand clients undertake to maintain their systems adequately.

Brendon Cowley, business development director, C3 Shared Services: Yes, we sell maintenance agreements as part of every project.

Hi-Tech Security Solutions: What do clients generally want in their SLAs or maintenance contracts?

Greeves: It always depends on the client. Some clients prefer a comprehensive maintenance solution that covers planned maintenance, reactive maintenance as well as parts – total peace of mind linked to strict service levels with respect to response and resolution times. This is hugely beneficial to clients who run mission-critical environments or who cannot risk security breaches as a consequence of any system downtime. Other clients prefer to cover the planned maintenance and manage the emergency repairs on exception.

Cowley: We typically include four services which are:

1. Preventative maintenance.

2. Response time.

3. Resolution time.

4. Strategic spares.

We feel this covers the most important aspects of a well-rounded maintenance plan. The company provides two types of maintenance agreements, which complement each other and ensure that its systems run optimally. The preventative maintenance agreement entails regular servicing of systems, while the maintenance plan is tailored to suit customer requirements and budget.

Hi-Tech Security Solutions: What do you recommend should be in a standard maintenance contract/SLA? Do you offer these contracts only to customers you have installed for, or as a standalone service?

Greeves: We do offer contracts. We service clients where we have undertaken the initial installation works and we can also undertake maintenance work where we did not initially install the systems. We obviously, however, only undertake the work if we have the capability to match the requirement.

Cowley: We offer contracts as above, to our own clients that have C3 systems installed.

Hi-Tech Security Solutions: Some users are of the opinion that they will handle maintenance internally and only call on service providers when there’s a warranty claim or more serious repairs are required. Does this work in an environment where skills are short and security always seems to be last on the list?

Greeves: There is space for in-house first-line maintenance and many of our clients in remote locations exercise this option simply because of the time it would take to get a technician to site, as well as the costs associated with travel. These clients tend to manage the first line of maintenance and opt for a routine inspection from us on a frequency that we agree upon.

Cowley: We provide first-line maintenance training to some of our very remote clients. This however requires them to provide human resources that can pass a stringent competency training course. Once the individuals are trained, they receive detailed first-line maintenance manuals to allow them to fix most of the common and basic problems. The major problem is that the clients don’t always have competent individuals, thus we end up providing the total service.

Hi-Tech Security Solutions: Users may say they can’t afford a maintenance contract/SLA because of the costs involved. How would you argue that the costs are actually worth it?

Greeves: The total cost of ownership of a system is lower when it is maintained rather than fixed when it is broken. Often the costs associated with getting a system back to optimal performance after it has been neglected for some time outweigh the costs associated with maintaining the system.

The key lies in tailoring a solution that fits the budget based on relaxing expectations for when elements of the system breakdown (ie, accidents, lighting strikes, malicious damage, etc). It then becomes a matter of understanding which elements are critical and need immediate repair, as opposed to elements of the system that can take a little longer to repair.

Cowley: To date, our clients see the value in the implementation of a maintenance agreement, and the four services mentioned above are key points in keeping a system functioning at optimum performance levels. A system can not only be measured by its output, but also by its availability. There is no point in having a formidable security system that has more downtime than up, so one can measure the impact a maintenance agreement has by looking at the amount of downtime that a system may have suffered.

Hi-Tech Security Solutions: As different security functions are integrated into an easier to manage solution, are the smaller players not going to be pushed out of the market?

Greeves: Smaller players will not be pushed out of the market, unless they refuse to adapt. There is a role for all players in the market and healthy competition is good for everyone. I also think that most players in the electronic security market offer more than one service – I can’t think of too many CCTV-only installation companies.

Also, as more clients expect some form of integration in terms of the electronic security systems, there are many options in the market available to clients across a broad spectrum of overall system capabilities and budget options. Of course, the onus does rest on the client to choose the correct solution (technology, integration partner, system application to SOPs, etc).

Cowley: CCTV for large/medium size systems is definitely more complex to implement and maintain than the older CCTV systems. However, the smaller system is still very basic and the small players will have enough business for the foreseeable future. The biggest impact of loss of business to smaller players is compliancy to statutory and governmental requirements. Most procurement departments are now striving to ensure that their suppliers/vendors comply with all requirements, including health and safety, before they can be awarded the contract.

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